Steps to become Green Office Certified
1. Define office space and elect a Green Office representative
An office is typically defined by physical location, where office equipment, common spaces, and purchasing resources and practices are shared. Large departments with multiple locations may be certified as separate offices.
Once a Green Office Liaison is selected, let us know and request a letter from our program that will alert your office or departmental leadership of their appointment. The letter will explain the liaison role and how leadership can best support the certification process (see form below).
2. Orient yourself and your office to the program
Download and review the Introduction to the Green Office Program presentation (PPT). Browse tips for launching a green office. You can also request a presentation from someone on the Green Office team to walk you through the checklist or offer a presentation (see form below).
3. Complete the Green Office Checklist
Download the Green Office Checklist (v3.0) and work with your office to complete the checklist. The Green Office Liaison may need to meet with several people in order to respond to the questions. A kick off meeting is encouraged to raise awareness about sustainable practices and prepare office members for participation. You can utilize a staff meeting to set goals as an office or identify opportunities from within the checklist that you may be able to implement before submissions.
4. Survey Your Office Members
Portions of the checklist require a response that takes all your office members into consideration. To help facilitate collecting their responses, we provide a customized survey for these questions and a template to circulate the request. Once at least 75% of office members respond, our team will aggregated responses into the checklist during our review process. Plan to encourage participation at multiple occasions and formats (staff meeting, emails, direct reminders, etc.) to ensure you can get to 75%. Keep in mind, you get bonus points if your team responds at 90% or above! Send a request for a customized survey to get started (see form below).
5. Certification Process Support
The Office of Sustainability is available to support your certification process, by providing an initial or supplementary presentation, making recommendations and facilitating goal setting.
6. Checklist Submission
Send your checklist to email@example.com. The Office of Sustainability will review your completed checklist and confirm your office’s certification level. The deadline for calendar year 2022 submissions is March 3, 2023.
We request annual certifications to maintain engagement and certification status. Send your checklist to firstname.lastname@example.org. The Office of Sustainability will review your completed checklist and confirm your office’s certification level. The deadline for calendar year 2022 submissions is March 3, 2023. Certification lapses after 2 years.
If your office is largely remote, we suggest that you promote our Tips for a Green Home Office – to your team. The Green Office Program may not be the most effective tool for you at this time.
If you are planning a transition from remote to physical office space, or setting up an office space for the first time, refer to this guide for considerations to inform your process.
You are welcome to contact us with questions.